Last updated: December 15, 2025

1. Introduction
EARN Grootvlei Agric (Pty) Ltd (“we”, “our”, or “us”) is committed to protecting your privacy and ensuring that your personal information is handled in a safe, responsible, and transparent manner.
This Privacy Policy explains how we collect, use, store, and protect personal information when you visit the GHEF Impact Cluster Project website (the “Website”).

2. Who We Are
This Website relates to the Grootvlei Horticulture Expertise Facility (GHEF) Impact Cluster Project, implemented by EARN Grootvlei Agric (Pty) Ltd as part of South Africa’s Just Energy Transition and financed by the Netherlands Enterprise Agency (RVO).
For privacy-related inquiries, please contact:
Email: [add contact email]
Entity: EARN Grootvlei Agric (Pty) Ltd
Location: South Africa

3. Information We Collect
We may collect the following types of personal information:
a) Information you provide voluntarily

• Name and surname

• Email address

• Organisation and role

• Information submitted through contact forms, registrations, or event sign-ups

b) Automatically collected information

• IP address

• Browser type and device information

• Pages visited and usage patterns

This information is collected through cookies and analytics tools to improve website performance and user experience.

4. Purpose of Data Collection
We collect and process personal information for the following purposes:

• To respond to enquiries and requests

• To provide updates about the GHEF project, events, or activities

• To manage registrations for training, events, or communications

• To monitor and improve website performance

• To meet reporting and transparency requirements linked to project funding

We do not sell, rent, or trade personal information.

5. Legal Basis for Processing
Personal data is processed in accordance with:

• South Africa’s Protection of Personal Information Act (POPIA)

• EU General Data Protection Regulation (GDPR) where applicable

Processing is based on one or more of the following:

• Your consent

• Legitimate project and communication interests

• Legal or contractual obligations
   

6. Data Sharing
We may share limited personal information only with:

• Project partners involved in implementation or reporting

• Service providers supporting website hosting, analytics, or communications

• Funding and oversight bodies, where required for compliance and reporting

All third parties are required to handle information securely and lawfully.

7. Data Storage and Security
We implement appropriate technical and organisational measures to protect personal information against loss, misuse, unauthorised access, or disclosure.
Personal data is retained only for as long as necessary to fulfil its purpose or to comply with legal and reporting obligations.

8. Cookies and Analytics
This Website may use cookies and similar technologies to:

• Understand how visitors use the site

• Improve functionality and content

• Support basic analytics and performance tracking

You may disable cookies in your browser settings, although this may affect website functionality.

9. Your Rights
Depending on applicable law, you have the right to:

• Access your personal information

• Request correction or deletion

• Withdraw consent at any time

• Object to processing

• Lodge a complaint with a data protection authority

Requests can be made by contacting us using the details above.

10. External Links
This Website may contain links to external websites operated by partners or third parties. We are not responsible for the privacy practices or content of those websites.
11. Updates to This Policy
This Privacy Policy may be updated periodically to reflect changes in legal requirements or project operations. Updates will be published on this page with a revised date.

12. Contact Us
If you have questions or concerns about this Privacy Policy or how your information is handled, please contact:
Email: [add contact email]
EARN Grootvlei Agric (Pty) Ltd